CRITICAL CONFERENCE INFORMATION, ESPECIALLY FOR ANYONE CHAIRING PAPER SESSIONS – READ RIGHT AWAY AND ACT ACCORDINGLY, PLEASE

The Toronto ‘Law at the crossroads’ meeting is upon us. This year the program is available through an app for apple and android devices (www.lawandsociety.org/meeting_app_guidelines.html) The app will work without a connection to wi fi, if you don’t want to use data while in Toronto. Best of all, it will download any updates once it is connected (so will be more up to date than the printed program).

Alternatively, you can use the online planner, at https://plan.core-apps.com/lsa2018. With this, you can create a login and plan everything on your computer, and it will sync to your phone.

Some sessions are already fully planned by individuals or groups, and have chairs and discussants who have been in touch with the presenters. But many sessions were put together out of individually submitted papers, with chairs assigned from a list of volunteers. Unfortunately, we did not have time to contact these volunteer chairs individually, so please check the program now to see if and when you’re acting as chair.

Then, please email the presenters immediately (apologies for the rush, but we were recruiting volunteer chairs until the last minute). The main purpose of your email is to set time limits. To do that, please check the number of papers (not authors – a 3-author paper gets the same time as a one-author paper), set aside 15 to 20 minutes for discussion, and divide up the remaining time. In the majority of the sessions formed out of individual submissions presenters will get somewhat over 15 minutes. It is also advisable to ask the presenters to be in the room at least five minutes early.

If your session dwindles down to 3 or even 2 due to no-shows, you might consider shortening the session so people can go hear other papers – you have discretion, but do consider the time constraints of the conference as a whole.

If presenters want to change the order of the papers, just say no – we’ve always used alphabetical order to allow for some session-hopping.

Also, remember that some people, especially junior scholars, greatly underestimate how long it takes to orally deliver a paper. Please don’t let people go on too long, it’s unfair to the audience as well as to the other presenters.

Finally, when you chair a session, you may want to open with the kind of land acknowledgement that is now standard in much of Canada, Australia, and New Zealand. There are many locally valid acknowledgements, some explaining the “Dish with one spoon” treaty, an important piece of pre-Canada, inter-indigenous law. The University of Toronto uses a shorter one I will reproduce here for anyone who wants to use it during our meetings:

We wish to acknowledge the land on which we are meeting. For thousands of years it has been the traditional land of the Huron-Wendat, the Seneca, and most recently, the Mississaugas of the Credit River. Today, this meeting place remains home to many Indigenous people from across Turtle Island and we are grateful to have the opportunity to work on this land.

I want to end by thanking everyone who volunteered to chair a session or two. We all like to get together with friends from afar and participate in sessions in our area; but conferences like this one could not happen without volunteers who agree to help run sessions and activities well beyond their own research interests.

Mariana Valverde

Program chair for Toronto 2018 ‘Law at the crossroads’ conference

Requirements for All Paper Presenters:

You can upload your presentation on the submission site - just login at https://ww2.aievolution.com/lsa1801

To upload a file, go to “My Ready Room” and click the orange “Submit Presentation” button, then click “browse” to select your file, then click “upload”.

You will want to let your Chair know that you have uploaded your presentation.

Presentation Timing

The timing for your session will be determined and communicated by your Session Chair. All sessions are 1 hour and 45 minutes long. The timing is based upon how many papers are actually being presented in the session (between 4-6 papers may be presented), and a basic suggestion would be 15-20 minute presentations, which leaves about 10-15 minutes for Q&A at the end of the session.
As a presenter, chair or discussant, please take a moment to review the following information.

IMPORTANT INFO ABOUT AUDIO VISUAL:

• LSA provides an LCD projector and screen in each meeting room, no laptops are provided. Paper Presenters are asked to provide their own laptop if needed for their presentation; the Session Chairs/Facilitators may coordinate the use of a single laptop over switching between multiple laptops during the session.

• Connecting to the LCD projector: I really cannot emphasize this part enough!! Users must bring their own adapter to connect to the LCD projector - ALL PROJECTORS USE A MINI DISPLAY PORT / STANDARD VGA CONNECTOR. These connectors are usually in the kit when you receive your laptop, if not, please check with your IT department. The venue’s audio visual staff does not have adaptors available for use.

• Salon sessions will not be equipped with projectors or screens.

• Wi-Fi is available throughout the meeting rooms, though we would not recommend relying upon having it available for your presentation. As a best practice, we suggest that your presentation be saved locally (on your computer or a portable drive).