Salon Session Submission

A Salon is a more informal presentation setting in which 2 to 4 participants with a small interested audience are seated at round tables in a ballroom. Salons permit focused, engaged and intimate conversation about scholars’ work. This format is also appropriate for authors in the early stage of a project who anticipate that they may not have a completed paper ready before the meeting, but would like to discuss a Work in Progress (WIP). 

Those submitting individual paper submissions may be placed in a Salon Session. Session limitations may require that potential participants who are unwilling to have their paper(s) appear in a salon will not be able to be accommodated to present or be in the formal program.

Salons may also be submitted as complete sessions. Those who submit a completed Salon session may decide whether they wish to self-facilitate the session or they may recruit a facilitator for their table.

Due to the physical setup of Salons, there will not be any audio visual equipment available. It is best for Salon participants to bring paper copies of any data or graphics to distribute to Salon participants at their table.

Salon Session Submission

It is the Session Organizer's responsibility to assign papers to their session, not the individual paper submitter. The system offers a search function to find the appropriate papers for your session. All submissions must be completed and “finalized” by 11:59 pm ET on October 25th. With the deadline in mind, please remember that the participants of your session must confirm their roles for your session to be able to be finalized.

Salon Proposals with Paper Presentations must include:

Please contact ALL of your participants for agreement prior to submitting a paper session. All paper proposals intended for your session MUST be submitted, by the presenter/participant before the session can be created. The papers must be submitted and finalized in time for you to add them to the session by 11:59 p.m. ET on October 25, 2015. Also, the chair and discussant participants must “confirm” their roles before the session may be finalized. Please communicate an appropriate deadline to your participants.

Be sure to review "accessing the system" for the submission website and the login instructions.

Login to the system – After logging in, the screen will say “My Submissions” (if not please click “My Submissions”),  then click “Create Submission” 

1. Title Tab

  1. Title - This is the title of your session. Please enter it as it should appear in the program with proper title case. Please DO NOT submit your title with all capital letters. 
  2. Submission Type – Select “Salon Session”
  3. CRN Sponsorship – If your submission is sponsored by a CRN, please select which CRN (by number) from the dropdown menu. Do not make a selection if your submission is not associated with a CRN.
  4. Click “Save”
  5. After the page is saved, please click the “2. Participant(s)” tab.

2. Participant Tab

  1. Are you the Session Organizer – click ”yes”
  2. A Salon Facilitator is required, please click “Add Salon Facilitator”
  3. Using the search field, please enter your Facilitator’s first or last name. (You may be a Facilitator and the Session Organizer.)
    • Select the name from the search list. Click “Add”
  4. If your Facilitator’s name is not found, click the green “Add Salon Facilitator” button. The Required Fields to enter their profile is:
    • First Name
    • Last Name
    • Institution
    • Title
    • Email
    • Student (Y/N)
    • Years teaching, or does not teach
  5. Your Facilitator will automatically receive email that they have been added to the session in this role. They will need to “confirm” their role before your submission may be finalized.
  6. Click “Save”. After the page is saved, please click the “3. Add Papers” tab.

3. Add Papers Tab

You must add between 2 and 4 papers to this session. Click the green “Search Papers” button to proceed. You may search for papers by:

Click “Save”. After the page is saved, please click the “4. Add Description” tab.

4. Add Description Tab

Please enter the description of your session as it should be listed in the online program. The description can only have a maximum of 1000 characters. Click “Save”. After the page is saved, please click the “5. Keywords” tab.

5. Keywords Tab

Please select up to 2 Keywords. First select your Primary Keyword by clicking the box next to “add”. If adding a second keyword, scroll down to select the Secondary Keyword by clicking the box next to “add”.  Then scroll to the bottom of the page and click “save”. Next click the “6. Preview” tab

6. Preview Tab

Please review your paper proposal prior to submitting.  You may return to any of the tabs to edit at this time. Your submission cannot be edited after being finalized in the next step.
Next click the “7. Finalize” tab.

7. Finalize Tab

If any required information or role approvals are not completed, you will not be able to “Finalize” your submission – this means your proposal has NOT been submitted. Any missing information will be listed in a red box on this tab. If you are offered a checkbox to click “Finalize” – congratulations, your submission is complete! Be sure to finalize your submission by clicking on the checkbox and then click “Finalize”

Once your paper has been finalized, you WILL NOT be able to edit your proposal. If you need to edit your submission prior to the October 25th submission deadline, please contact Kris Monty at the LSA Executive Office at monty@lawandsociety.org to remove the finalization of your submission. If the finalization is removed, whether or not edits are made to the proposal, you will need to click the "Finalize" button and save the submission again – otherwise your submission has not been submitted. If the finalization is removed, to edit your submission first login, then click on the "My Submissions" link at the top. Then select the submission to edit and make the changes to your submission. Follow the instructions above to move between the tabs of the submission.

To withdraw your proposal prior to October 31st, 2015, login to the submission site, select "My Submissions" link at the top and click on the withdraw link for the appropriate proposal.

! Important – to Withdraw your Submission !

If you cannot attend, it is very important to formally withdraw your paper or session from the submission system. To withdraw before October 25th, 2015, login to your account at https://ww3.aievolution.com/lsa1601/, click on "My Submissions" at the top menu, then click on the withdraw link next to the submission. To withdraw after October 25th, 2015, please send an email with your submission title and submission number to the LSA Meeting Manager, Kris Monty, at monty@lawandsociety.org.

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